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Federal Grant Proposal Information

The conference Chair prepares the federal grant proposals and the NSF submits them to the targeted agencies. You are encouraged to contact granting agencies at least one year prior to submission to confirm deadlines, acceptance (can be mandatory), funding range and stipulations.  The NSF must review and submit all federal proposals.  In addition, we strongly advise that all non-federal proposals also be reviewed by the NSF.  The NSF should always be listed as the Awardee Organization; we will work with you to keep the funding usage as broad as possible, provide templates, verify organization information and review proposal components.

Proposals must be forwarded to the NSF electronically for review at least four weeks prior to the agency's deadline.

VERY IMPORTANT: Review the grant opportunity to determine if your proposal must be completed on a Grants.gov application.  Grants.gov utilizes PureEdge software for application completion.  You must download the PureEdge Viewer to open application forms and instructions (go to Grants.gov for more information).  Non-windows users will also have to follow the instructions on how to utilize a Citrix Server or emulation software.  Grants.gov applications can be downloaded, completed offline and e-mailed to NSF for review.

Please follow the links specified for the agencies detailed below to obtain application components and instructions.  Email the completed application/proposal to NSF for review and submission.  Additional agency-specific instructions are noted below.

Women, Minorities, and Persons with Disabilities Information (National Institutes of Health / National Science Foundation)

IMPORTANT NOTE: If you are planning to submit a grant proposal to the NIH, you must read and incorporate into your proposal the NIH guideline policy from the NIH Guide, Volume 24, Number 15, April 28, 1995 P.T. 34.  In addition to noting you have followed this policy, you must provide statements and explanations as to the steps taken to insure you enforced this policy.  The review at the NIH will use this information in your evaluation.  Please refer to the full policy is detailed in the NIH Guidelines [insert link: http://grants.nih.gov/grants/guide/notice-files/not95-123.html]. 

It is the NIH policy that organizers of scientific meetings should make a concerted effort to achieve appropriate representation of women, racial/ethnic minorities and persons with disabilities, and other individuals who have been traditionally underrepresented in science, in all NIH sponsored and/or supported scientific meetings.  In addition, organizers who name NIH as a sponsor or use NIH facilities must make a concerted effort to achieve appropriate representation in compliance with this policy.  "Appropriate" means representation based on the availability of scientists from these groups known to be working in a particular field of biomedical or behavioral research.  The plans to seek appropriate representation should be specified during selection of organizing committees, speakers, and other invited participants, such as session chairs and panel discussants.  In addition, efforts should be made to encourage attendance by women, minorities and persons with disabilities at all NIH sponsored and/or supported scientific meetings as a means of increasing their participation in the particular scientific field.  The plans to seek appropriate representation will be included as an evaluation criterion during review of the requests for funding for these meetings.

Proposals to the National Science Foundation also require a specific provision for the inclusion of women and under represented minorities in the program.  Information on the National Science Foundation policy is detailed in the National Science Foundation Guidelines [insert link: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5383 .

RESOURCES FOR NAMES OF MINORITY RESEARCHERS

  • Dr.  J. K.  Haynes
    Chair, Biology Department / Chair, ASCB Minorities Committee
    830 West View Drive, SW
    Room 134 Nabritt-Mapp-McBay Hall
    Atlanta, GA 30314
    Tel: 404-215-2610 / Fax: 404-522-9564

  • James H.  Wyche
    Associate Provost
    Office of the Associate Provost
    Brown University
    Campus Box: 1963
    Providence, RI 02912
    Tel: 401-863-1474 / Fax: 401-863-2244

  • The American Society for Cell Biology Resource Bureau maintains lists of names, affiliations and contact addresses for prominent female biologists on their Web site at: http://www.ascb.org/  

  • The National Research Council of the National Academy of Sciences maintains a Committee on Women in Science and Engineering.  The web site for this Committee is: http://www7.nationalacademies.org/cwse/.  The director of the Committee is Dr.  Peter Hendersen.  This is an excellent resource for reaching a large number of web sites related to the activities of women in science and engineering.

  • The Office of Research on Women's Health, Office of the Director, National Institutes of Health, National Institute of Environmental Health Sciences and The American Society for Cell Biology are cosponsors of a web site developed to serve as a primary resource for women in biomedical careers.  The web site contains reports from the 1999 Achieving XXcellence in Science (AXXS) meeting, the AXXS 2000 report, articles about follow up from the AXXS meetings, resources, and related links.  The URL for the AXXS site is http://www4.od.nih.gov/axxs/.